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Case Study

Scaling Accessibility Without Scaling Staff

How OHM BOCES Streamlined Accessibility for School Districts with AudioEye Ahead of Title II

A small team, a growing district footprint, and a proactive plan to meet ADA digital accessibility requirements by 2026

A teacher writing on a green chalkboard with white chalk.

SUMMARY

With limited staff and a growing number of school websites to manage, OHM BOCES needed a scalable approach to digital accessibility. By partnering with AudioEye, they automated compliance efforts, reduced manual work, and gained peace of mind ahead of upcoming regulatory deadlines. Now, they’re confidently expanding support for district sites without needing additional headcount.

Summary of key benefits

  • Proactive Title II Compliance

    AudioEye helps OHM BOCES meet the federal mandate for accessible websites ahead of the 2026 Title II deadline.

  • Time Savings

    Automated fixes reduce the hours spent on repetitive accessibility work, freeing the team to focus on growth and broader digital priorities.

  • Scale Without Adding Staff

    As OHM BOCES supports more school districts, AudioEye makes it easy to maintain accessibility across new websites without the need for additional headcount.

Background

Oneida‑Herkimer‑Madison (OHM) BOCES(opens in a new tab) provides shared educational services to school districts across Central New York. The organization supports a wide range of programs and manages a growing number of school websites on behalf of its districts.

With new requirements under Title II of the Americans with Disabilities Act (ADA) taking effect in 2026, public institutions like OHM BOCES are under pressure to ensure their digital content is fully accessible to individuals with disabilities. For OHM BOCES, that meant finding a sustainable solution that could deliver on compliance without stretching their lean web team even further.

Challenge

Managing accessibility for one website alone can be hard. Managing it for dozens of school districts with a single-person team was becoming nearly impossible.

Every new site added hours of manual work writing alt text, checking color contrast, and reviewing navigation structures. Progress was slow, cumbersome, and hard to scale. With the 2026 Title II compliance deadline fast approaching, OHM BOCES needed a faster, more reliable way to ensure that every district site met and maintained accessibility standards.

“We’re supporting more and more districts, and doing everything manually just isn’t sustainable. We were running scans and adding alt text, but it’s impossible to catch everything. We needed a solution that worked behind the scenes, flagged issues we might miss, and saved us from having to manually fix the same problems over and over again.”

— Brian Hauser, Webmaster, OHM BOCES

Solution

When OHM BOCES migrated its websites to Finalsite, the team also implemented AudioEye’s automated accessibility platform. Starting with their main BOCES website and one district site, they activated automated fixes and gained real-time visibility into accessibility issues.

With automation addressing hundreds of issues in real time for every user, the team quickly reclaimed time previously spent on tedious fixes. AudioEye’s dashboards added another layer of value, making it easy to track progress and prioritize areas of focus for more complex accessibility fixes.

Support from both Finalsite and AudioEye helped ensure a fast and smooth rollout without the need for additional training or technical resources, a huge burden lifted for an already busy team.

Results

Since implementing AudioEye, OHM BOCES has significantly improved accessibility across its growing network of district websites, while laying a strong foundation for long-term compliance. The team now has a dependable solution that helps ensure every site aligns with WCAG standards and meets federal requirements.

For a small team managing dozens of sites, automation has made a noticeable difference. Tasks that once required hours of manual work, such as reviewing color contrast, writing alt text, or identifying structural issues, are now handled automatically. This shift has freed up time for broader digital priorities. The AudioEye dashboard has also made it easier to monitor progress and identify areas that need attention.

As the number of supported districts grows, OHM BOCES can continue providing accessible experiences without adding new staff. New school websites can be brought online with confidence, knowing that accessibility is built in from the start. What began as a support tool for just a few sites has evolved into a key part of the organization’s digital infrastructure and compliance strategy.

“We're in growth mode, taking on more sites, helping more districts, and AudioEye has made it possible to do that without needing a bigger team. It’s made our accessibility process so much more manageable and scalable.”

— Brian Hauser

Leading with Confidence on Title II Compliance

Instead of scrambling to meet the 2026 deadline, OHM BOCES is setting the pace. The organization is demonstrating how public institutions can grow their digital footprint while ensuring every student, parent, and community member has equal access to the information they need.

“Having AudioEye is kind of like having built-in security, especially knowing we don’t have to stay on top of every regulation ourselves.”

— Brian Hauser